REQUEST FOR EXPRESSION OF INTEREST No. ME-IC-3/1
(consulting services, individual consultant)
 
"Procurement Specialist"
 
Ukraine
Ministry of Economy of Ukraine
Grant No. TF0B6630
Project: Public Finance Management Support Programme for Ukraine 

Ukraine has received financial assistance from the International Bank for Reconstruction and Development and International Development Association (“World Bank”), acting as administrator of the grant funds provided by the European Commission on behalf of the European Union (“Donor”) under the EC - World Bank Partnership Program Part III for Europe and Central Asia Programmatic Single-Donor Trust Fund (TF073423) in an amount of three million eight hundred nine thousand Euro (EUR 3,809,000) (“Grant”) toward the cost of Public Finance Management Support Programme for Ukraine Project. The Letter Agreement regarding the Grant TF0B6630 was signed between the Ukraine and the World Bank on 09.02.2022 (“Letter Agreement”). 
The objective of the Project is to better manage public resources of interventions through: (i) launching of a country-wide Human Resource Management Information System (HRMIS); (ii) reassessing and improving the efficiency of the PIM system; and (iii) improving the governance of SOEs.
The project consists of the following parts:
Part A. Country-wide Launch of the HRMIS;
Part B. Enhancing Public Investment Management (PIM);
Part C. Better Governance and Oversight of State-owned Enterprises (SOEs); and
Part D. Project Management and Implementation Support.
In accordance with the Letter Agreement, the Ministry of Economy of Ukraine is responsible for the implementation of parts B, C and partially D (hereinafter referred to as the Project), and intends to engage an individual consultant (hereinafter referred to as the Consultant).
The consultant will work within the terms of reference and provide procurement services for the Project.
The Ministry of Economy of Ukraine hereby invites interested consultants to submit a detailed CV describing qualifications and work experience.
The Consultant shall meet the following qualification requirements:
Mandatory requirements:
•	University degree in procurement/finance/economics/law/management/IT or similar;
•	At least three years of successful procurement experience in projects financed by the World Bank or international financial organizations;
•	Fluent Ukrainian and English languages; 
•	Advanced level of computer skills, knowledge and practical skills of using standard MS packages (MS Word, Excel, Power Point), email and databases.
Desirable requirements:
•	Knowledge and practical experience in applying the World Bank Procurement Regulations for IPF Borrowers and experience with World Bank’s systematic tracking of exchanges in procurement (STEP) system;
•	Experience in procuring complex contracts for ICT systems as per World Bank’s rules and procedures.

The selection of the consultant will be performed in accordance with the World Bank’s “Procurement Regulations for IPF Borrowers”, dated November 2020. In addition, please refer to paragraphs 3.14, 3.16 and 3.17 of Procurement Regulations, setting forth the World Bank's policy on conflict of interest.

Additional information may be obtained during office hours from 10:00 to 17:00 local time at the following address:

Ministry of Economy of Ukraine
01008, Ukraine, Kyiv,
M. Hrushevskoho Street, 12/2
Phone: + 38 (044) 596-68-26

Attention: the Department of Investments, Innovations and Intellectual Property of the Ministry of Economy of Ukraine, responsible Project implementation.

Interested applicants should submit their CVs in Ukrainian and English at the following e-mail addresses: skubak@me.gov.ua, ovechkin@me.gov.ua with mandatory copy to vshpytalna@me.gov.ua, indicating the subject of the letter: “TF0B6630: ME-IC-3/1: Procurement Specialist Selection”.

The deadline for submission of CVs is 15:00 on 10.01.2023.

Attachment: Terms of Reference

Ministry of Economy of Ukraine
Project: Public Finance Management Support Programme for Ukraine/ Grant # TF0B6630
Part D. Project Management and Implementation Support
TERMS OF REFERENCE 
for Consulting Services (Individual Consultant)
part-time position of
Procurement Specialist
(contract reference: ME-IC-3/1)

I.	BACKGROUND
Ukraine has received financial assistance from the International Bank for Reconstruction and Development and International Development Association (“World Bank”), acting as administrator of the grant funds provided by the European Commission on behalf of the European Union (“Donor”) under the EC - World Bank Partnership Program Part III for Europe and Central Asia Programmatic Single-Donor Trust Fund (TF073423) in an amount of three million eight hundred nine thousand Euro (EUR 3,809,000) (“Grant”) toward the cost of Public Finance Management Support Programme for Ukraine Project. The Letter Agreement regarding the Grant TF0B6630 was signed between the Ukraine and the World Bank on 09.02.2022 (“Letter Agreement”). 
The Project is aimed to better manage public resources and consists of four parts: Part A “Country-wide launch of the HRMIS” (Project`s Part A), Part B” Enhancing Public Investment Management” (Project’s Part B), Part C “Better Governance and Oversight of State-owned enterprises” (SOEs) (Project’s Part C), and Part D “Project Management and Implementation Support”.
The Ministry of Economy of Ukraine (MoE) is responsible for the implementation of Project`s Parts B, C, and partly D (Project), the total amount of which is nine hundred forty-two thousand Euro  (EUR 942,000).
The MoE, for the purpose of the Project management and implementation, sets up a Project implementation team. To strengthen its implementation capacity, the MoE will contract, through a competitive selection, an individual procurement consultant to support Project’s procurement function.

II.	OBJECTIVE
The objective of this assignment is to provide the MoE with procurement services required to ensure the MoE’s Project Parts implementation. 

III.	SCOPE OF SERVICES
Procurement Specialist (Consultant) shall perform the following tasks:
•		•	providing procurement support to MoE and participating, as needed, in all stages of procurement procedures (procurement documents preparation, SPN`s preparation and publication, bids/proposals opening, evaluation, including evaluation reports preparation, preparation of procurement related meetings minutes, debriefs, award notices, any clarifications to bidders/consultants, participation in contract`s preparation, addressing complaints, negotiations and management; etc.);	
•		•	making arrangements to manage the procurement processes under the Project`s Part B,C and D in strict adherence to the Letter Agreement, the World Bank Procurement Regulations for IPF Borrowers, dated November 2020, and MoE’s Project Operation Manual;	
•		•	monitoring and preparing revisions of the procurement plan under MoE’s Project Parts and preparing reports on the procurement plan implementation; preparing inputs on procurement related issues to MoE’s consolidated reports on Project implementation as required by the Letter Agreement and national legislation;	
•		•	ensuring all procurement documents are prepared using Bank`s standard procurement documents (SPD) and templates, as required, and advising the MoE’s staff, as well as other officials and consultants engaged in Project implementation, on the Bank’s procurement policies and procedures;	
•		•	provide advisory and hands-on support to MoE in submitting procurement documents for the Bank’s review and clearance, and downloading /maintaining procurement records through the World Bank automated procurement application Systematic tracking of exchanges in procurement (STEP);	
•		•	preparing information for and participating in the Bank’s procurement post reviews;	
•		providing any other procurement-related assistance, including but not limited to training sessions for MoE’s staff, involved in Project implementation, clarifications, case studies, etc., if required in the course of the Project implementation;	
•		participating in MoE’s working meetings with the World Bank, Project’s consultants and suppliers in part of Project’s procurement related aspects.	
•		taking actions to ensure correctness of translated versions of procurement-related documents.  	

IV.	DURATION AND PLACE
Services under this assignment shall be provided during the period from January 2023 until May 2023. A probation period may be applied to the Consultant during the first two months of providing services. 
The Services shall be provided in Ukraine directly in the Client’s office in Kyiv and/or remotely. In case of remote support the Consultant shall visit the Client’s office as often as will be required by the Client and Project needs and as will be agreed between the Client and the Consultant.
Currently, it is envisaged to be a part time engagement with 4 working days per week depending on the workload. Total Consultant`s efforts for this assignment is estimated at 80 working days. Number of working days per week/month can be increased up to a full-time position through making amendment to the contract to be concluded between MoE and the Consultant.
Upon a need in further services and availability of appropriate resources and legal grounds, and provided the Consultant`s satisfactory performance, the contract may be extended further upon the mutual written agreement between the MoE and the Consultant.

V. REPORTING AND IMPLEMENTATION ARRANGEMENTS 
Consultant shall report and be accountable to the MoE’s Project Coordinator. Consultant shall work under the operation management of the Project Manager Consultant or in case of his/her absence under MoE’s Project Coordinator direction.
Consultant shall keep records of the time spent on this assignment (worksheet) and report to the MoE’s Project Coordinator through submission of monthly reports. These reports in form and details agreed with the Client shall cover brief description of the work carried out by the Consultant during the reporting period and to be submitted within 10-day period after the end of the reporting period. 
Consultant shall work in close collaboration with all respective MoE`s specialists engaged into the Project implementation, as well as keep contacts with the World Bank’s Project team and its procurement specialist.
The amount of the remuneration will be determined through negotiations with the selected Consultant and payment for the services provided will be made against Consultants’ reports accepted by the Client. 
The Consultant shall be responsible for all expenses he/she incurs in relation to rendering the services and not provided by the MoE as indicated below.

VI.	CLIENT’S INPUTS 
The MoE shall provide the Consultant with 
i)	all Grant and Project-related documents, including MoE`s internal documents that are not confidential, that will be needed for assignment implementation;
ii)	access to MoE’s premises if case where it necessary;
iii)	if a Consultant to communicate with other stakeholders, apart from MoE, the MoE will provide an assistance of a consultant with contact persons of relevant institutions.

VII.	QUALIFICATIONS REQUIREMENTS
The Consultant shall meet the following qualification requirements:
Mandatory requirements:
•	University degree in procurement/finance/economics/law/management/IT or similar;
•	At least three years of successful procurement experience in projects financed by the World Bank or international financial organizations;
•	Fluent Ukrainian and English languages; 
•	Advanced level of computer skills, knowledge and practical skills of using standard MS packages (MS Word, Excel, Power Point), email and databases.
Desirable requirements:
•	Knowledge and practical experience in applying the World Bank Procurement Regulations for IPF Borrowers and experience with World Bank’s systematic tracking of exchanges in procurement (STEP) system;
•	Experience in procuring complex contracts for ICT systems as per World Bank’s rules and procedures.

The selection of the consultant will be performed in accordance with the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020. Interested persons should submit their CVs in Ukrainian and English to the following e-mail addresses: skubak@me.gov.ua, ovechkin@me.gov.ua with mandatory copy to vshpytalna@me.gov.ua indicating the subject of the letter: “TF0B6630: ME-IC-3/1: Procurement Specialist Selection”. The deadline for submission of CVs is 15:00 on 10.01.2023.