Ministry of Economy of Ukraine
Project: Public Finance Management Support Programme for Ukraine/ Grant # TF0B6630
Part D. Project Management and Implementation Support

TERMS OF REFERENCE 
for Consulting Services (Individual Consultant)
part-time position of
Procurement Consultant
(contract reference: ME-IC-3)

I.	BACKGROUND
Ukraine has received financial assistance from the International Bank for Reconstruction and Development and International Development Association (“World Bank”), acting as administrator of the grant funds provided by the European Commission on behalf of the European Union (“Donor”) under the EC - World Bank Partnership Program Part III for Europe and Central Asia Programmatic Single-Donor Trust Fund (TF073423) in an amount of three million eight hundred nine thousand Euro (EUR 3,809,000) (“Grant”) toward the cost of Public Finance Management Support Programme for Ukraine Project. The Letter Agreement regarding the Grant TF0B6630 was signed between the Ukraine and the World Bank on 09.02.2022 (“Letter Agreement”). 
The Project is aimed to better manage public resources and consists of four parts: Part A “Country-wide launch of the HRMIS” (Project`s Part A), Part B” Enhancing Public Investment Management” (Project’s Part B), Part C “Better Governance and Oversight of State-owned enterprises” (SOEs) (Project’s Part C), and Part D “Project Management and Implementation Support”.
The Ministry of Economy of Ukraine (MoE) is responsible for the implementation of Project`s Parts B, C, and partly D (Project), the total amount of which is nine hundred forty-two thousand Euro (EUR 942,000).
The MoE, for the purpose of the Project management and implementation, sets up a Project implementation team. To strengthen its implementation capacity, the MoE will contract, through a competitive selection, an individual procurement consultant to support Project’s procurement function.

II.	OBJECTIVE
The objective of this assignment is to provide the MoE with procurement services required to ensure the MoE’s Project Parts implementation. 

III.	SCOPE OF SERVICES

Procurement Specialist (Consultant) shall perform the following tasks:
• | •	providing procurement support to MoE and its Tender Committee, and participating, as needed, in all stages of procurement procedures (procurement documents preparation, SPN`s preparation and publication, bids/proposals opening, evaluation, including evaluation reports preparation, preparation of procurement related meetings’s minutes, including that of the Tender Committee, debriefs, award notices, any clarifications to bidders/consultants, participation in contract`s preparation, addressing complaints, negotiations and management; etc);
• | •	making arrangements to manage the procurement processes under the Project`s Part B,C and D in strict adherence to the Letter Agreement, the World Bank Procurement Regulations for IPF Borrowers, dated November 2020, and MoE’s Project Operation Manual;
• | •	monitoring and preparing revisions of the procurement plan under MoE’s Project Parts and preparing reports on the procurement plan implementation; preparing inputs on procurement related issues to MoE’s consolidated reports on Project implementation as required by the Letter Agreement and national legislation;
• | •	ensuring all procurement documents are prepared using Bank`s standard procurement documents (SPD) and templates, as required, and advising the members of MoE Tender Committee, as well as other officials and consultants engaged, on the Bank’s procurement policies and procedures;
• | •	provide advisory and hands-on support to MoE in submitting procurement documents for the Bank’s review and clearance, and downloading /maintaining procurement records through the World Bank automated procurement application Systematic tracking of exchanges in procurement (STEP);
• | •	preparing information for and participating in the Bank’s procurement post reviews;
• | providing any other procurement-related assistance, including but not limited to training sessions for MoE’s Tender Committee members, clarifications, case studies, etc., as may be required in the course of the Project implementation;
• | participating in MoE’s working meetings with the World Bank, Project’s consultants and suppliers in part of Project’s procurement related aspects.
• | taking actions to ensure correctness of translated versions of procurement-related documents.

IV.	DURATION AND PLACE
Services under this assignment shall be provided during the period from August 2022 until May 2023. A probation period will apply for the first three months. 
The Services shall be provided in Ukraine directly in the Client’s office in Kyiv and/or remotely. In case of remote support the Consultant shall visit the Client’s office as often as will be required by the Client and Project needs and as will be agreed between the Client and the Consultant.
Currently, it is envisaged to be a part time engagement with 4 working days per week depending on the workload. Total Consultant`s efforts for this assignment is estimated at 160 working days. Number of working days per week/month can be increased up to a full-time position through making amendment to the contract to be concluded between MoE and the Consultant.
Upon a need in further services and availability of appropriate resources and legal grounds, and provided the Consultant`s satisfactory performance, the assignment can be extended further upon the mutual written agreement between the MoE and the Consultant.

V. REPORTING AND IMPLEMENTATION ARRANGEMENTS 
Consultant shall report and be accountable to the MoE’s Project Coordinator. Consultant shall work under the operation management of the Project Manager Consultant or in case of his/her absence under MoE’s Project Coordinator direction.

Consultant shall keep records of the time spent on this assignment (worksheet) and report to the MoE’s Project Coordinator through submission of monthly reports. These reports in form and details agreed with the Client shall cover brief description of the work carried out by the Consultant during the reporting period and to be submitted within 10-day period after the end of the reporting period. 

Consultant shall work in close collaboration with all respective MoE`s specialists engaged into the Project implementation, members of MoE’s Tender Committee, as well as keep contacts with the World Bank’s Project team and its procurement specialist.
The amount of the remuneration will be determined through negotiations with the selected Consultant and payment for the services provided will be made against Consultants’ reports accepted by the Client. 
The Consultant shall be responsible for all expenses he/she incurs in relation to rendering the services and not provided by the MoF as indicated below.

VI.	CLIENT’S INPUTS 
The MoE shall provide the Consultant with 
i)	all Grant and Project-related documents, including MoE`s internal documents that are not confidential, that will be needed for assignment implementation;
ii)	access to MoE’s premises if case where it necessary;
iii)	if a Consultant to communicate with other stakeholders, apart of MoE, the MoE will provide an assistance of a consultant with contact persons of relevant institutions.

VII.	QUALIFICATIONS REQUIREMENTS
The Consultant shall meet the following minimum qualification requirements:
Mandatory requirements:
•	University degree in procurement/finance/economics/law/management/IT or similar;
•	At least five years of successful procurement experience in projects financed by the World Bank or international financial organizations;
•	Knowledge and practical experience in applying the World Bank Procurement Regulations for IPF Borrowers and experience with Bank’s systematic tracking of exchanges in procurement (STEP) system;
•	Fluent Ukrainian and English languages; 
•	Advanced level of computer skills, knowledge and practical skills of using standard MS packages (MS Word, Excel, Power Point), email and databases.
Desirable requirements:
•	Experience in procuring complex contracts for ICT systems as per Bank’s rules and procedures will be an asset.
•	Experience in delivering trainings to project beneficiaries on procurement rules and polices of international financial institutions will be an asset.

The selection of the consultant will be done in accordance with the Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020. Interested persons should submit their CVs in Ukrainian at the following e-mail address: skubak@me.gov.ua and vshpytalna@me.gov.ua  indicating the subject of the letter: “TF0B6630: ME-IC-3: Procurement Consultant Selection”. The deadline for submission of CVs is 17:00 on 17.08.2022.